Finding and hiring the top talent is only part of the battle. Once the contracts are signed, employee retention becomes the next challenge.
That’s why creating a fantastic onboarding experience for your new hires is critical. It’s about more than collecting HR documentation or ensuring that your new hires are adequately trained. You want to set them up for success, engage them, and create a lasting impression that turns new hires into long-term employees.
That’s what HR onboarding automation can do for your onboarding processes. Through automation, you can eliminate redundant tasks while creating an organized, streamlined onboarding experience that helps your new hires settle in and set the foundation for a long and happy employee journey.
If you’d like to learn more, keep reading. We’ll explore some of the biggest advantages of HR onboarding automation — and how you can make it happen with RapidBee and other tools.
Onboarding automation is all about setting your employees up for success right from the start. That’s because it can help you create a much more positive onboarding experience, ultimately resulting in higher levels of productivity, employee engagement, and employee retention over the long term.
Onboarding automation has the potential to create such a positive effect because it comes with a variety of advantages. Here are some of the benefits you’ll see:
For many new hires, onboarding can be intimidating. Many have been through bumpy, chaotic onboarding experiences before. When you can automate as much of the onboarding process as possible, you can reap all the above benefits while creating an amazing first impression among new employees.
Most HR professionals will agree: Onboarding is a complex beast with a lot of small, repetitive tasks that need to be completed for each individual. Automating onboarding tasks means going through your onboarding checklist and figuring out how to automate as many manual tasks as possible, all while creating a smooth, organized experience that new hires can easily progress through.
Below, we’ll outline some of the major areas where you can automate the employee onboarding experience.
With the right employee onboarding software, you can automate large portions of the employee training journey. For example, RapidBee offers a built-in Learning Management System that allows you to create automated, multi-step training journeys that include documents, videos, and quizzes that new hires can progress through.
To get the most from this system, it’s best to create content tailored to particular roles within your company. Maximize engagement by providing a full multimedia experience, then use RapidBee to automatically assign the relevant training assets to new employees based on their job titles, location, department, or manager.
The RapidBee LMS gives you several tools designed to help get employees off to the best start possible:
RapidBee also offers automated document management, which is useful at every stage of the employee journey — but especially during the onboarding process when new hires need to sign contracts, complete tax documents, fill out forms for benefits enrollment, and complete other administrative tasks.
When it comes to onboarding new employees, you can use RapidBee’s document management systems in the following ways:
New employees will have lots of questions as they get to know their roles, your company culture, and other aspects of the job. You can use RapidBee’s AI-driven employee helpdesk tools to automate large portions of the FAQ process, too.
These helpdesk tools are useful all throughout the employee journey, but when it comes to employee onboarding automation, it really shines. RapidBee’s AI-driven chatbot gives you the ability to provide instant, accurate answers to common questions.
All you need to do is provide the chatbot with comprehensive information about benefits, company policies, and other details. New hires can ask away and get self-service answers — and your HR department will have more time for other tasks since they won’t have to focus so much of their efforts on handling repetitive inquiries.
And what happens when a new hire encounters a problem that AI can’t easily resolve? There’s an automated system for this, too. RapidBee’s technology recognizes when queries require technical or HR team support beyond what it can provide, and it will automatically convert the employee’s inquiry into a support ticket — then automatically route the support ticket to the appropriate team member for a follow up.
RapidBee has one more way to make your automated onboarding process even better — and that’s through the unification of your HR processes. RapidBee integrates with human resource information systems (HRIS) like Workday, SAP, ADP, and other leading HR platforms.
What this means is that you can connect RapidBee to your existing systems so that all of your workflows, from employee onboarding to offboarding, are synced across platforms. This allows you to synchronize employee data across all platforms, enable real-time analytics, and eliminate time-consuming manual processes or redundant tasks so that you can eliminate inefficiencies throughout your HR systems.
We’ve covered some of the biggest ways that you can transform manual onboarding into a system of automated workflows, but there are a few other smaller things that you can do to make your automated employee onboarding processes even better:
A fantastic onboarding experience can work wonders to raise overall employee satisfaction. It helps you make a great first impression, helps employees get off to a great start, and demonstrates to employees that your company culture prioritizes a supportive environment.
Through automation, you can streamline the onboarding process in a variety of ways. RapidBee’s platform allows you to automate employee training and new hire documentation. You can also use it to provide self-service answers to the frequently asked questions that new employees have. On top of that, RapidBee integrates with top HRIS platforms so that you can fully unify onboarding processes and employee data.
Ready to learn more about how you can leverage RapidBee’s HR onboarding automation tools to create better experiences? Request a demo to see our platform in action.